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Procurement Technology

Xoomworks offers vendor neutral e-procurement and supporting system specification, selection and implementation, integration and optimisation services

Procurement Technology Services

We’ve been working in partnership with organisations to implement leading procurement solutions for over 16 years. Expertise is end-end, from sourcing to expenses, P2P, invoicing and analytics.

Our own cloud-based, rapid deployment methodology, XoomCloud, means we can get systems live quicker and with less risk, allowing greater focus on change management to fully embed these solutions into the business. Our focus is on Procurement outcomes, not just technical go-lives.

Explore Our Solutions
Oppertunity Assessment

Business Case & Vendor Selection

Xoomworks is experienced in preparing business cases for eProcurement solutions. We understand the benefits that can realised and how they can be quantified. The business case for most procurement solutions has the following elements:

  • Lower cost of goods and services purchased
  • Increased efficiency
  • Compliance
  • Risk mitigation
  • Improved management information

Many of these savings are achieved through a combination of systems and behaviour change. Upstream tools such as Sourcing, and Contract Management create the opportunity for savings while a transactional solution such as a Purchase to Pay tool captures them. Changing procurement behaviour and change management plays an important part.

As well as assisting with the creation of a business case, Xoomworks can also act as an advisor in the process of vendor and system selection. We have direct experience of most of the leading solutions available. Our experienced procurement consultants can recommend vendors based on the client’s requirements and assist in the creation and project management of the selection process. We can offer eRFx support from our near-shore Centre of Procurement Excellence in Cluj , including eAuction planning and management.

coupa certified consultants

We have the most experienced team of Coupa Certified Consultants across Europe, the Middle East and Africa, as well as more than 30 Ariba, Taulia, Zycus and Determine specialists.



We have been implementing and optimising procurement solutions for nearly two decades. We have product specialists including the largest team of Coupa Certified Consultants across Europe, the Middle East and Africa, seventeen years working with SAP Ariba and specialists trained and certified in Taulia and Determine.

Leading drinks provider uses Xoomworks to gain significant benefits with Coupa

A global alcoholic drinks provider was looking to roll out an automated procurement process across the organisation to reduce the huge amount of manual resources being expended to support existing processes. Discover the benefits achieved when they teamed up with Xoomworks to implement Coupa as a strategic platform.

View Case Study


XoomTune is a spend management optimisation service from Xoomworks that provides advice and expertise to ensure benefits are identified and achieved from your spend management solution. It enables you to ensure your solution is continually improved and delivers on your original business case.

Our service can be implemented rapidly (and free of charge), or extended for more in-depth analysis and planning.

Free of Charge

An initial Free of Charge Standard Coupa Optimisation report that includes a KPI dashboard, an interpretation of that data and how these KPI’s identify areas where your use of Coupa can be improved upon, leverage unused functionality of Coupa as well as suggesting how to improve your supporting business processes.

The report includes the following:

  • Dashboard Data with Insights
  • Performance against Business Case goals and Coupa Success Metrics (where defined)
  • Current Challenges within your business with consideration to the original Implementation design
  • Design Considerations – How functionality since the original implementation can be applied and leveraged
  • Documentation Review – a review of the existing Business process and Configuration Documents and how to ensure these are best kept up to date for both internal and external Operational Support functions
  • Process Flow mapping – review the Process Flow diagrams within the Business Process Document to identify any gaps that have not been mapped out
  • The Coupa Auto-Upgrade Release Management process
  • Change Management – how new business processes or newly available functionality within Coupa has been communicated internally and externally
  • Training – how training has been delivered and whether there are any requirements to revisit training or put a refresher / ongoing training programme in place

Output – A standard Coupa Optimisation Report

Optional at Cost

A complimentary piece of work that provides a tailored Coupa Optimisation Report with client specific insights attained from meeting and interviewing key parties within your business that use the Coupa system

  • Arrange interviews with key personnel and stakeholders to understand blockers and root causes of problems. Suggested Interviewees include:
    • Finance, Accounts Payable, Procurement, IT, key suppliers, end users and Support function
  • Interviews are based upon Xoomworks’ ‘Complete Procurement’ framework that covers 11 elements that make procurement successful, including a Coupa system review

Optional at Cost

  • Review the tailored Coupa Optimisation report with the client
  • Create plan to deliver on improvements
  • Support or lead execution of plan, or handover to client to complete

Output 1 – Action plan to address Optimisation opportunities
Output 2 – Resources to deliver against the agreed plan

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