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Integrated procurement systems with your ERP

by | July 31, 2018

Your financial systems are the backbone of your business and integrating procurement technology into these systems can be a real headache if you don’t have the right strategy, experience and tools.

Generally, once organisations go live with a new system, there is a large sigh of relief and they start to relax. However there are a few stages on an implementation journey of which organisations should pay particular attention to. Going live with a procurement solution is just day one – now you need to deliver the benefits, the areas to consider are:

  • Support and training
  • Continuous supplier enablement
  • Performance management
  • Updates and new releases
  • Utilising internal resources effectively

In the first few weeks of go-live it is important to keep some level of support from your implementation partner so as to advise on next steps and troubleshoot any possible teething issues.

After 6 months or a year, it is then important to run a full performance report and identify how much the system has been used, what areas are being used correctly and then understand how you can drive change in behaviour to get the very best out of your system.

Another area to consider once you have made the decision to implement a procurement platform is to make sure that your ERP is fully prepared.

System integration is vital for accomplishing a real procurement function transformation in parallel with implementing a p2p solution. Generally, the more integrated procurement systems there are, the more complex the system integration is. Also, the more features that can be integrated to enable the procurement function, the better the change will be. System integration is very important to p2p implementation projects and therefore your ERP needs to be ‘connected’ correctly to the p2p platform.

Benefits of using an established connector between your ERP and the preferred P2P platform:

  • Saving time and money by reducing integration effort
  • Reducing risk by using a proven solution – integrating the different systems in your landscape as part of a procurement technology implementation can be time consuming and expensive. It is also the most common phase of a project that results in delays
  • ERP independency – usually independent connectors work with many ERP’s including the latest technologies such as SAP S/4 HANA
  • Using only what the organisation needs
  • Speeding up implementation
  • Continuous upgrading, maintenance and support – because these connectors are hosted in the cloud, they are updated and tested for new technology releases from software vendors

Having a platform that accelerates and simplifies integration between your Spend Management Solution and your ERP systems helps you to reduce error handling and scheduling services. For more information on this subject, let’s have a chat!